San Rafael, CA

Executive Coordinator

Executive Coordinator
Location: San Rafael, CA. (Hybrid)
Pay Rate: $49/hr.

8 Week Assignment (Potential to convert to FTE)

Summary:

On behalf of our global pharmaceutical client who is focused on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases. We are seeking an Executive Assistant that will be supporting the VP of Government Affairs, VP-Deputy, as well as senior staff level personnel.

Duties:

  • Performing independent research on projects and developing reports/ Project Management.
    Managing department budget cycles, including long range planning, annual budget planning and monthly financial reporting.
  • Initiate, select and manage department annual team building events, including follow-up
  • Coordinating domestic and international travel.
  • Scheduling appointments and coordinating arrangements for internal meetings.
  • Preparing travel and entertainment expense reports.
  • Preparing contract and purchase order requests, tracking statements of work, and managing third party invoices.
  • Developing, assembling, and proofing presentations, agendas, and other meeting materials.
  • Assist in the coordination of periodic policy/public relations events 
     

Education & Experience:

  •  Bachelor's Degree preferred and or a minimum of 5 years of administrative support to Director's, Senior Director's and VP's and office administration
  • Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook, PowerPoint), Concur expense reporting.

Please submit your resume in Word or PDF format to be considered.

Other Opportunities