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Job Title: Administrative Assistant

Workplace: ON-SITE, San Diego, CA 92123

3-month assignment, potential to extend or convert to FTE

Pay Rate: $28.23/ HR

Concur and Conference Meeting Coordination are MUST-HAVE

Qualifications:

We are seeking a candidate with a preference for previous experience in public utilities in an administrative capacity. A high school diploma or equivalent is required, and one to two years of clerical experience is highly desirable. The ideal candidate should be a qualified typist with a typing speed of 45-60 words per minute. Proficiency in business application software, including spreadsheets and databases, is essential. Basic math skills and the ability to operate a calculator are required. The candidate must demonstrate the ability to operate a computer and peripheral equipment for word processing, with a solid understanding of computer applications such as word processing, spreadsheets, and presentation graphics.

Responsibilities:

Under general supervision, the Administrative Assistant will perform a range of general administrative and clerical functions to support daily operations. Key responsibilities include:

1. Document Processing: Typing letters, memoranda, and forms using word processing software.
2. Office Management: Ordering and organizing supplies, maintaining files, answering telephones, scheduling appointments and conferences, making travel arrangements, greeting visitors, and sorting mail.
3. Computer Proficiency: Utilizing business application software for tasks such as spreadsheets, databases, and presentation graphics. Performing basic mathematical calculations and ensuring data accuracy.
4. Research and Analysis: Conducting research and compiling information for analysis. Creating graphs and spreadsheets to present data effectively.
5. Quality Assurance: Checking and correcting reports and memoranda for grammatical and spelling errors. Composing correspondence and reports for the supervisor's signature.
6. Financial Record Keeping: Assisting in maintaining budgets, expense accounts, and other financial records. Reconciling bills, cost reports, and purchase orders.
7. Equipment Operation: Operating copy and fax machines efficiently while following established safety procedures.
8. Adaptability: Performing various other equivalent functions or lower grade functions as assigned, demonstrating flexibility and adaptability in a dynamic work environment.

The successful candidate will contribute to the smooth functioning of the administrative processes, ensuring efficiency and accuracy in tasks performed. The ability to work collaboratively, attention to detail, and strong organizational skills are crucial for success in this role. Drug test and successful background check will be conducted.

Please submit your resume in Word or PDF format to be considered.