Executive Administrative Assistant III
Job Title: Executive Administrative Assistant III
Location: Milpitas, CA (Hybrid – primarily onsite)
Duration: 3-month contract (likely extension/conversion)
Schedule: Monday–Friday, 8:30 AM – 5:30 PM
Pay: $40-42/HR
About the Company
Our client is a global leader in data storage technology, delivering innovative flash memory solutions used in consumer electronics, enterprise systems, and cloud infrastructure. Their products power everything from mobile devices to large-scale data centers, enabling faster, more reliable access to data worldwide.
Position Overview
We are seeking an experienced Executive Administrative Assistant III to provide high-level administrative support to executive and director-level leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, high-visibility environment.
The ideal candidate will be proactive, detail-oriented, and capable of handling complex scheduling, communication, and coordination tasks while supporting executive operations.
Key Responsibilities
- Provide administrative and clerical support to executive and director-level leadership
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
- Coordinate domestic and international travel logistics and itineraries
- Screen and manage phone calls, emails, mail, and visitor requests; route inquiries appropriately
- Draft and prepare correspondence, reports, presentations, and other documentation
- Track and manage expenses, as well as prepare statistical and administrative reports
- Support office operations, including space coordination and organization
- Lead or assist with special projects and research assignments
- Supervise and provide guidance to clerical or administrative staff when applicable
- Act as a liaison across departments to ensure smooth communication and execution of priorities
Required Qualifications
- 5–7 years of relevant administrative support experience, preferably supporting senior leadership
- Strong organizational and time management skills with the ability to prioritize effectively
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
- Experience managing calendars, scheduling, and executive-level coordination
- High level of professionalism, discretion, and attention to detail
Preferred Qualifications
- Strong coordination and logistics management experience
- Experience preparing presentations and executive-level materials
- Ability to manage multiple stakeholders and shifting priorities
- Prior experience in a large corporate or fast-paced environment
Work Environment
- Hybrid role based in Milpitas, CA
- Strong preference for onsite presence (approximately 4 days per week) based on executive needs
.