San Rafael, CA

Executive Coordinator

Executive Coordinator
Location: San Rafael, CA. (Hybrid)
Pay Rate: $49/hr.

8 Week Assignment (Potential to convert to FTE)


On behalf of our global pharmaceutical client who is focused on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases. We are seeking an Executive Assistant that will be supporting the VP of Government Affairs, VP-Deputy, as well as senior staff level personnel.


  • Performing independent research on projects and developing reports/ Project Management.
    Managing department budget cycles, including long range planning, annual budget planning and monthly financial reporting.
  • Initiate, select and manage department annual team building events, including follow-up
  • Coordinating domestic and international travel.
  • Scheduling appointments and coordinating arrangements for internal meetings.
  • Preparing travel and entertainment expense reports.
  • Preparing contract and purchase order requests, tracking statements of work, and managing third party invoices.
  • Developing, assembling, and proofing presentations, agendas, and other meeting materials.
  • Assist in the coordination of periodic policy/public relations events 

Education & Experience:

  •  Bachelor's Degree preferred and or a minimum of 5 years of administrative support to Director's, Senior Director's and VP's and office administration
  • Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook, PowerPoint), Concur expense reporting.

Please submit your resume in Word or PDF format to be considered.

  • Max. file size: 300 MB.