San Rafael, CA
Executive Coordinator
Executive Coordinator
Location: San Rafael, CA. (Hybrid)
Pay Rate: $49/hr.
8 Week Assignment (Potential to convert to FTE)
Summary:
On behalf of our global pharmaceutical client who is focused on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases. We are seeking an Executive Assistant that will be supporting the VP of Government Affairs, VP-Deputy, as well as senior staff level personnel.
Duties:
- Performing independent research on projects and developing reports/ Project Management.
Managing department budget cycles, including long range planning, annual budget planning and monthly financial reporting. - Initiate, select and manage department annual team building events, including follow-up
- Coordinating domestic and international travel.
- Scheduling appointments and coordinating arrangements for internal meetings.
- Preparing travel and entertainment expense reports.
- Preparing contract and purchase order requests, tracking statements of work, and managing third party invoices.
- Developing, assembling, and proofing presentations, agendas, and other meeting materials.
- Assist in the coordination of periodic policy/public relations events
Education & Experience:
- Bachelor's Degree preferred and or a minimum of 5 years of administrative support to Director's, Senior Director's and VP's and office administration
- Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook, PowerPoint), Concur expense reporting.
Please submit your resume in Word or PDF format to be considered.