Los Angeles, CA

Project Specialist

Construction Administrative Assistant – with Procore/ Construction Experience Required

Location: Los Angeles, CA 90033 (On-Site 100%)

Pay Rate: $39/ HR, Target Start: ASAP

3-4 month W2 Assignment, Strong Potential to Extend

Target Start: Late July 2024

Work Hours: 8AM- 5PM

Work Authorization Status: Must be a US Citizen

Must-Haves in a Resume: please list these on your resume if you have the skillset!

  1. Construction Admin Experience (*Preferred, not required)
  2. Procore experience (1-2 years-Required)
  3. Strong Excel / Microsoft Outlook Skills
  4. Ability to review submittals, RFIs, and drawing sets on larger projects
  5. Experience with OSHPD3 projects (Ambulatory/Outpatient) – strongly preferred
  6. Inpatient Hospital/HCAI/OSHPD1 Experience (not required) – nice to have

Education and Experience Requirements:

  • Bachelor’s degree preferred
  • HS Diploma is a must
  • Seeking candidates with 1-4 years of working experience with an interest in growth/ development and future interest in a Project Management position.

Daily Administrative Tasks:

  • General administrative and clerical duties
  • Coordinating and scheduling meetings, activities, and programs
  • Maintaining calendars and schedules
  • Taking meeting minutes when required.

Visitor and Inquiry Handling:

  • Welcoming all visitors in a friendly and pleasant manner
  • Providing escorts for individuals as needed
  • Addressing inquiries by phone and in person, including complex questions requiring follow-up
  • Exercising discretion in releasing information
  • Conveying messages to the appropriate individuals in case of an employee’s absence or unavailability.

Document and Project Management:

  • Assisting with documents and setting up meetings for the team
  • Communicating with consultants, contractors, and maintaining project files
  • Ensuring directories, references, and other records are up to date
  • Collecting and tracking project documentation as requested
  • Assisting in the production of letters, memos, and correspondence for agreements, forms, purchase requisitions, project documents, and other business typing.

Expense Tracking and Filing:

  • Keeping track of and performing data entry for project-related administrative expenses on spreadsheets
  • Tracking documents, invoices, logs, and scanning other construction documents
  • Maintaining a filing system for all documents and records for the Construction Project Management Team
  • Assisting with document reproduction as requested and distributing to the project team.

Report Compilation and Support:

  • Organizing and prioritizing daily workload to meet deadlines
  • Dealing with variations in the Project team’s needs
  • Compiling, editing, and publishing administrative and project-related reports as requested.

Office Equipment and Maintenance:

  • Providing support to the entire Project Management team
  • Assisting in maintaining office equipment and offering light IT troubleshooting
  • Logging and distributing mail, coordinating courier services
  • Handling office maintenance requests, office moves, key requests, and purchases required for project progress.

Construction Safety and Security:

  • Overseeing the construction safety training database
  • Collaborating with the Security Department for contractor credentialing and badging.

Interdepartmental Collaboration:

  • Collaborating daily with the Project Management Team, Facilities, Information Systems, and other Support Services Staff to support and align initiatives and project goals.

Medical Enterprise – Non-Clinical Onboarding:

-Requires full vaccination of Covid-23-24 Vaccine/ boosters. The facility accepts signed personal/religious/medical exemptions approved by EHS.

Please submit a resume in Word or PDF format to be considered. Hiring ASAP.

  • Max. file size: 300 MB.