Special Events Program Coordinator
Program Coordinator
Location: Los Angeles, CA. (Hybrid)
Pay Rate: $30/hr.
4 Month Assignment (Potential to extend)
Schedule: M-F/ 9:00am-5:00pm
On behalf of our client a prominent university in Los Angeles, CA. The Education Department for one of their foundations provides testimony-based education programming, multimedia resources, and digital tools to educators and students worldwide. The Event/Scheduling Coordinator will play a crucial role in ensuring the successful execution of projects and events within a dynamic, globally focused department operating across multiple time zones and diverse stakeholders. This position reports to the Director of Education and requires onsite presence.
Responsibilities:
· Coordinate event planning, logistics, and office management.
· Manage logistics for programs and events, including space booking, catering, materials procurement, and vendor management.
· Organize and track promotional collateral and office equipment procurement.
· Collaborate with operations team to ensure adherence to policies and processes.
· Establish and maintain relationships with external vendors and stakeholders.
· Work closely with content specialists to meet program and event requirements.
· Maintain departmental calendar and manage budget spreadsheets.
· Manage the procurement, organization, and tracking of promotional collaterals and office equipment Coordinate with the operations team to adhere to policies and processes
· Be knowledgeable of Education department program plans, initiatives, strategy (on the job training.) Performs other related duties as assigned or requested by the education department.
Education and Qualifications:
· Bachelor's Degree and relative experience with 2 years in event coordination, and or organization background.
· Effectively communicate verbally with diverse stakeholders including team members, leadership, vendors, partners, educators, students (occasionally), and new/potential audiences.
· Conduct outreach to stakeholders to share information, gather feedback, and maintain relationships.
· Stay informed about Education department programs, initiatives, and strategies through on-the-job training.
Please submit a copy of your resume in Word or PDF format to be considered.
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