Los Angeles, CA

Special Events Program Coordinator

*** Address where the work is being performed? 850 Bloom Walk, Suite 204, Los Angeles, CA 90089-0291
· Will this position be onsite/remote/hybrid? Hybrid (4 days onsite – 1 day remote)
· Job Title: Events Coordinator
· Number of needs: 1
· Pay rate: ***
· Bill rate: ***
· Mark up: 31.5%
· Target start date: 4/8/2024 or ASAP
· Duration of Assignment: July 31 end date anticipated
· Work hours: 8:00am-5:00pm – 37.5 hours per week
· Manager Name: Keiko McNally
· Timecard Approver: Keiko McNally
· Dress code: Business Casual
· Parking: https://transnet.***.edu/index.php/daily-and-hourly-parking/
.Interview process: Video/ Interview or possible in -person

Job Description:
Requirements for a Professional Appearance:
• Maintain a neat and well-groomed appearance.

Event Management Responsibilities:
• Plan, coordinate, and execute events within specified scope, timeframe, and budget.
• Collaborate in the planning process, contributing to decisions regarding scope, timeframe, and budget.
• Partner with the marketing and communication team and other departments to achieve event objectives for diverse audiences.
• Act as a liaison with sponsors, committees, university leadership, and external stakeholders, addressing their needs, nurturing relationships, and resolving issues.
• Communicate with event speakers, partners, and guests, providing necessary briefings, itineraries, and schedules.
• Cultivate and manage relationships with vendors and clients, serving as the primary point of contact for event-related matters.
• Research and select event venues, negotiate contracts, and manage invoices for payment.
• Arrange both virtual and in-person venues for events.
• Coordinate event logistics, including briefings, run-of-show, and diagrams.
• Stay informed about university policies and guidelines.
• Stay updated on event trends, new technologies, and best practices.
• Manage events within budgetary constraints.
• Establish event goals and measure success through analytics.
• Source, procure, and oversee the delivery of event materials and swag.
• Supervise volunteers, staff, and student workers during events.
• Provide oversight for part-time student workers or staff.
• Offer assistance with departmental administrative tasks as required.

Campus – Non-Clinical Onboarding (Can Commence Pending Criminal Check, If Driving or Handling Cash Is Not Involved)

-Background Check
-Social Security Trace
-Verification of 7 Years of Work and Residence History by SSN
-County Criminal Check (7 years)
-Federal Criminal Check (7 years)
-Comprehensive National Criminal Search
-National Sex Offender Registry Check
-Application Submission
-Temporary Work Agreement
-Harassment & Discrimination Pamphlet

– *** strongly recommends that all contingent workers receive full COVID-19 vaccination and subsequent booster doses when advised.
– Campus encourages and strongly recommends the flu vaccination for all its employees.

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